AI documentation for home care agencies
Record it. Transcribe it. Contract it.
Record the assessment. PALM writes the care plan, the billables, and a state-specific service contract — built from what was actually said. Minutes, not hours of paperwork.
What is PalmCare AI?
PalmCare AI is documentation software for home care agencies that turns a recorded client assessment into a state-specific service contract — automatically. Record the visit, and the AI writes the transcript, care plan, billable items, and visit notes, then generates a ready-to-sign agreement in minutes instead of hours.
New here? See how PalmCare AI compares to AI scribes and contract templates, or view simple, transparent pricing.
4-in-1
Care plan, visit notes, billables & service contract — from one recording
50 states
State-specific contract rules built in
Minutes
From a recorded assessment to a ready-to-sign contract
HIPAA
256-bit encryption, audit logs, BAA available
How it works
From conversation to contract in three steps
No forms to fill out. No data re-entry. The assessment conversation is the documentation.
Record
Staff records the client assessment on their phone — in person or over the phone. One tap to start.
Transcribe
AI transcribes the conversation, identifies speakers, and extracts care needs and billable items.
Contract
A complete assessment, care plan, and service agreement is generated — ready to send and sign.
Platform
Everything you need to run your agency
Built for care professionals — not retrofitted from generic software.
Voice Assessments
Record the visit on your phone. AI transcribes it, separates speakers, and handles medical terminology.
Contract Generation
One recording becomes a care plan and a state-specific service agreement, pre-filled and ready to sign.
Data Extraction
Billables, care needs, medications, and safety risks are pulled from the conversation — nothing re-typed.
Review & Sign
Staff review what the AI wrote, adjust anything, and export for signature. Humans approve every document.
Solutions
Built for agencies of every size
Whether you serve 10 clients or 1,000+, PalmCare AI scales with your agency.
Small Agencies
Up to 30 Clients
One person can run intake end to end: record the assessment, review what the AI wrote, send the contract.
- Voice-powered assessments
- Contract auto-generation
- Client CRM
- Caregiver mobile app
- Email support
Medium Agencies
30 - 200 Clients
Add staff without adding admin. A shared pipeline, templates, and reporting keep every coordinator consistent.
- Everything in Small
- Custom templates & forms
- Advanced reporting
- Multi-user access
- Priority support
Enterprise
200+ Clients
Multi-location oversight, complex billing, and documentation that reads the same in every office.
- Everything in Medium
- Multi-location management
- Custom integrations
- Dedicated account manager
- SLA guarantee
Why agencies switch
Old software digitized the paperwork. PALM removes it.
Legacy platforms turned paper forms into digital forms. You still type, re-key, and chase clauses. PALM starts from the conversation instead.
The old way
- Type the assessment into forms — during or after the visit
- Re-key the same data into a care plan, then again into a contract
- Hunt down the right state-specific clauses for every agreement
- Hours of nightly paperwork, where billing errors creep in
With PALM
- Record the visit — in person or over the phone
- AI writes the transcript, care plan, billables, and visit notes
- State-specific service contracts, built from what was actually said
- Review, send, and sign — minutes, not hours
How PALM compares
The only tool that turns the assessment into a contract
AI clinical scribes chart OASIS notes for Medicare home health. Template tools hand you a blank form. PALM is built for home care — and produces the whole packet from one recording.
| Capability | PalmCare AI | AI clinical scribes | Contract templates | Manual / by hand |
|---|---|---|---|---|
| Built for | Home care agencies | Medicare home health | General documents | — |
| Captures the visit by voice | Yes | Yes | No | No |
| State-specific service contract | Automatic (50 states) | No | Manual editing | Manual |
| Care plan, notes & billables | Yes | Clinical notes only | No | Manual |
| Time to a ready-to-sign agreement | Minutes | Not produced | Hours | Hours |
See the full breakdown in AI documentation tools for home care, compared.
Spend your time on care, not paperwork
Start your 14-day free trial today. Full access to every feature — cancel anytime.
HIPAA compliant · 14-day free trial · No credit card required